Why You Should Boost Your Email Security

Why You Should Boost Your Email Security

Your company’s email is one of its most important pieces of technology, and since that is true for nearly every business, it is unfortunately one of the most utilized attack vectors used by cybercriminals. Most businesses don’t understand just how vulnerable they are if their email isn’t properly secured and do their best to keep their employees trained on how to spot potential scams. 

The Importance of Email Security

The reason you’ll want to invest in your email’s security is best summed up by the fact that your business faces near-constant threats. The fact is that all it takes is one malicious email to get into the wrong inbox and your business is dealing with a full-on catastrophe. If your business has unsecured email accounts, it is basically an open invitation for malicious entities.

What can you do to enhance the security of your email accounts? Let’s look at a few things:

Identifying Phishing Attacks

The first thing you can do to secure your business’ email accounts is to properly train your employees about how to identify phishing attacks. A phishing attack is when cybercriminals send deceptive emails that are built to seem authentic, and by design, get people to act. They typically do this by having them click on a link in the body of the email or download an attachment to the email. Typically, these attacks are simply phishing for access to a network attached account where the cybercriminal can steal data or deploy malware. 

You need to train them to:

  • Check the sender - Do you recognize the sender and the address that the email comes from? If not, you will want to verify with the would-be sender before interacting with the email. 
  • Check the links - By hovering your mouse over the links in the email, you can see the URL that the hyperlink goes to. If you don’t recognize it or it doesn’t match the text of the email, don’t click on it. 
  • Check punctuation and grammar - Phishing emails tend to have grammar and punctuation issues that you would never see in professional correspondence. Many attacks come from foreign countries where English isn’t the first language.
  • Take it slow - Phishing emails tend to create panic for users and that leads to impulsive action and then disaster. Train your employees to take it slow and if they find anything that doesn’t make complete sense in an email to report it to the IT staff. Better safe than sorry. 

If your employees know how to spot probable phishing attacks and when to report suspect emails, you will be far ahead of most businesses when it comes to email security.

Securing Your Email Backup

If you didn’t know already, the Simple Mail Transfer Protocol (STMP) server enables the sending and receiving of emails. When someone in your organization sends an email, it is stored in the STMP server in plain text format. These backups are typically unprotected and available for access by anyone. That’s why it is important to add a layer of security—typically through encryption—to your email backups to ensure they are locked down. 

Tighten Down Email Security

There are sophisticated tools that help secure email servers with layers upon layers of security. These solutions, including dynamic spam filtering, can detect and block malicious emails. Tools such as password-protected attachments scans, page impersonation attack detection, and domain background checks can keep your organization’s email solution secure and mitigate the risks it could have to your network. 

At White Mountain IT Services, we can help you get the secure email solution you need, help you plan your training, and much, much more. Give us a call at 603-889-0800 today to have a conversation with one of our knowledgeable consultants.

Related Posts

I’m talking about when the heir to the Nigerian throne would reach out to your Hotmail account to help him secure his inheritance, or when an attractive woman or man you’ve never met before would email you out of the blue asking if you were single; s...
With countless threats out there waiting for IT professionals to slip up, it’s no small wonder that many of these professionals are opting into what is called a zero-trust policy for their security standards. So, what exactly is a zero-trust policy, ...
We aren’t going to try and pretend that the investments necessary to preserve your business’ data security are small ones. Especially at first glance, you may very well start to question if such an investment is truly necessary. The simple fact of th...
How often do you receive emails from someone written in another language? We bet the answer is “not often,” but you never know when being able to translate an email might come in handy—especially if you ever do business overseas. Let’s go over the bu...
When it comes to your business’ cybersecurity, it can be too tempting to operate under the assumption that the few cybersecurity events you hear about on the news are all that happen. Unfortunately, this is far from actual fact. Let’s review some of ...
Sometimes the worst scams out there are the simplest ones. Hackers don’t need a fancy or complicated malware or algorithm to create chaos for your organization; all they have to do is convince you that the email you’ve received in your inbox is from ...
No matter how well you protect your network, chances are you’ll suffer from some vulnerability or another. That said, you can take considerable measures toward protecting your business so you don’t have to worry so much about them. Let’s discuss how ...
Due to the almost faceless nature of many cybercrime acts, it can be easy to see them as nothing more than the acts themselves, which is of course not true in the slightest. Behind these attacks are people, and where people performing illegal acts ar...
Imagine this scenario: you’re going about your daily tasks when you receive an email from a cybersecurity company claiming that you have become the target of a hacking attack. Now, you don’t work in IT, so you’re not sure what your security agency is...
Mobile devices have become a key part of our daily lives, to the point that many of us openly feel undressed without our phones. As a result, our phones go everywhere with us. However, it’s important to remember that some applications have requested ...
User authentication is a critical security feature for a business, specifically because it helps to minimize a significant threat to your business. This is why we’re so adamant that you should require multi-factor authentication wherever it is availa...
When many businesses look to hire new staff, they typically have a series of qualifications they need each applicant to meet before they grant interviews. They make their selection, do their entrance training, and then expect that the new hire will s...

Onsite Service Coverage Area

Although we provide remote services and support to businesses in over 20 states, onsite services are limited to within reasonable driving distance from our offices in NH.  We will manage a local vendor for locations outside of our service area to provide onsite assistance when needed.


Onsite Computer Support Services are available to businesses within 60 miles of Nashua New Hampshire. We have excellent onsite coverage from Concord NH, south through Manchester NH, and then down into Boston. From Northern and Central Mass, we cover from Worcester, east to the North Shore, including the Salem NH and Portsmouth NH area.

White Mountain IT Services


33 Main St, Suite 302
Nashua, NH 03064


121 Riverfront Drive
Manchester, NH 03102


Client Help Desk


Open Positions