Blog

Two Tips for Managing Your Email in Outlook Better

Two Tips for Managing Your Email in Outlook Better

Email! We all know it. We all stare at it every day (or it stares down at us, depending on how you look at it). Microsoft Outlook has some neat features to help cut down on the time you spend managing your email. Let’s jump right into it.

Tip #1 - Use Block Sender

Spam is annoying, and it can even be dangerous. While there are ways to reduce spam, there are no tools that can completely eliminate spam. Outlook has its own built-in spam filter that works pretty well, but a little manual action can help teach Outlook to do better.

The Block Sender feature will make it so that particular sender’s email automatically goes to Junk moving forward. It’s easy to use, just select and right-click the spam email in question, choose Junk from the dropdown menu, and click Block Sender

Tip #2 - Create Rules

Outlook rules are a pretty cool way to make your email work harder for you. Outlook rules are incredibly flexible, and there is so much you can do with them, that we encourage you to take some time to review all of your options.

Let’s try a simple one - let’s say you are working on a specific project, and want to funnel all emails about that project into a specific folder in Outlook. You could hunt through your inbox by hand, or you could make a rule that does it for you automatically.

Select the first email you want to move into the new folder, and select Home > Rules > Create Rule. Outlook will then ask “When I get email with the selected conditions (Subject, From, Sent to) do the following.

You’ll want to set the conditions so Outlook knows which emails to filter, and then tell it what to do when it finds an email that meets those conditions. For this example, you would tell it to move the email into the desired folder.

Outlook has a lot of overlooked features. Keep an eye on our blog for more tips and tricks for getting more out of the technology you already have!

Related Posts

Encryption is a very important tool in today’s business environment, especially if you are trying to protect your email communications. Today, we’ll discuss the benefits of using encryption for your business’ communications solutions, but without an ...
If they are doing their job well, a business’ decision makers are always looking for ways to increase efficiency. For years, businesses were looking to their human resources to improve, but today, technology can fill in the gaps more effectively. A c...
Business continuity is one subject that not a lot of people know a lot about. This is largely because there isn’t a curriculum that presents a comprehensive outline on how to deal with disaster. This month, we’re going to share some continuity strate...
Over the past couple of months millions of people have been working from home. Those who have, may or may not have had a dedicated space to work from in their residences. If you haven’t gotten around to creating a home office space for yourself and s...
Innovation takes many forms, whether it’s implementing automated solutions to ensure tasks get done or implementing new ways to get work done by your in-house staff. Collaboration is one of the ways that your business can benefit from innovation, as ...
Many organizations that don’t have the same breadth of funding and services might wind up spending more capital in attempts to compete with these larger organizations, but the way forward isn’t always clear. For small businesses that have trouble man...
Productivity is always going to be a big issue in the workplace. While you want to encourage your employees to get work done, you don’t want to be too overbearing, as it could have the exact opposite of your desired effect. How can you make sure that...
If you were to search Google for “the most important thing for a company to be successful,” there appears to be a wide range of answers - from team management, to sales skills, to relationship building, to decision making. However, among the vast maj...
We’ve all been in a situation where a sudden loss of power or a hardware failure would mean the imminent destruction of a file you’ve been working on. When this happens, you might find yourself panicking. When was the last time you saved your work? W...
Right now, more business than ever is now conducted over video chat. You may have found yourself using it as a tool as you work remotely. However, while these conversations may help keep your team connected to one another, the experience certainly is...
These days, our society is infamously connected, especially in the business sense. This can make it jarring to not receive a reply back from an email. While we all need a break every now and then, we also need to get back to our contacts efficiently ...
Communication is a key part of the workplace, and modern tools have made it more efficient than ever before to stay in contact with one another. One of the most important tools in the modern business’ repertoire is instant messaging, which is somewha...

Time For a Change?

If your business seems to be caught in a never-ending cycle of computer problems and complaints, perhaps you have been focusing on the symptoms rather than the source of the problem. The underlying cause is most likely a lack of professional IT management. At White Mountain, we take responsibility for the operation, management, and support of your IT infrastructure. Don't settle for the IT systems cycle of torture, there is a better way, give White Mountain a call today.

 

Onsite Service Coverage Area

Onsite Computer Support Services are available to businesses within 100 miles of Nashua New Hampshire. We have excellent onsite coverage from Concord NH, south through Manchester NH and then down into Boston. From Northern and Central Mass we cover from Worcester, east to the North Shore, including the Salem and Portsmouth NH area.

 

White Mountain IT Services
33 Main Street, Suite 302
Nashua, New Hampshire 03064

 

 

603-889-0800

 

 

cloud desktop2 Cloud Desktop Login

Open Positions