Tip of the Week: Organization Inside Windows 10
If you don’t take care of your PC’s files, you will quickly discover that it’s easy to lose track of where everything is. You have countless file types, folders, and applications sitting around without any real sense of organization or continuity. Today, we’re going to focus on how to help you better organize your files in a way that it easy to find and understand. You should be able to do so in either your operating system file explorer or in your cloud-based file storage.
There are three ways you can organize your files. You can distribute them based on clients (or projects), dates, or file types. We’ll focus on how it can be beneficial to organize your files based on the file type.
A file-based setup helps you group all files in folders designed to hold a specific file type. If you have a lot of ebooks, for example, they would be placed in a folder that is labeled “ebooks,” meaning they are all located in the same place, not all over your desktop or Downloads folder. This file organization method focuses on making sure all files are in places where they belong. This could take some work, but it’s well worth the effort.
If you work for a business, chances are they use a shared network of some sort with its own custom file storage nomenclature, so be sure to do your research before making any major changes in file storage.
Tip #1: Stick to Your Filing System
Once you’ve made your choice on a filing system, it’s important to stick to it. File things away as soon as you can; this keeps folders like Downloads from getting too out of control. Plus, you mitigate the risk of misplacing files by putting them in the right location as soon as possible.
Tip #2: Avoid the Desktop & Download Folders
That being said, it might be tempting to just choose your desktop or the downloads folder for storing files, but you should avoid doing so at all costs. The issue stems from the fact that your desktop only has so much real estate, meaning that it will fill up before long and leave you with a giant mess to clean up. If you put the files where they are supposed to go as soon as possible, you can avoid clutter and wasted time by knowing exactly where files are located soon after the download.
Tip #3: Sort Once a Week
If you aren’t able to file away files where they belong immediately, you need to make it a point to do it periodically. We suggest once every week or once every 10 days or so. If you go any longer than this, chances are it will get pretty messy.
Tip #4: Naming Practices
A great way to sort out of your files, even in folders, is to use a naming convention that distinguishes them from each other. That being said, having a ton of files with the same names will be confusing. Therefore, you should shoot for specifics when putting together file names.
Managing your files doesn’t have to be challenging. White Mountain IT Services can help you out with that. To learn more, reach out to us at 603-889-0800.
- Tip of the Week: Awareness is Key to Mobile Device Security With more and more businesses relying on mobile devices for their business they have to be sure that the use of these devices doesn’t present security issues for the company. With all that is happening in business computing today, finding out how you can protect yourself in lieu of the prevalence sm...
- Tech Term: What are Proxy Servers? While proxy server is a tech term that is frequently cited, it is not understood by a vast majority of people. Today we will describe what a proxy server is, and why organizations like yours use them. What is a Proxy Server? Simply put, a proxy server is a computer that acts as an intermediary be...
- Tip of the Week: 3 Ways to a Faster Boot Time Your time is valuable, so you don’t have time to waste on waiting for your Windows operating system to boot up. In the interest of saving time, today’s tip will go over three ways to speed up your Windows 10 boot time. Of course, you should always check with IT to make sure it is okay before you ...
- 4 Internal Threats Every Business Owner Should Understand In light of all the data leaks and vulnerabilities that have been brought to light over the past few years, network security has to be a priority for every business. One problem many organizations have is that while they are protecting their network and infrastructure from threats outside their comp...
- What Could Possibly Be Wrong with Your Computer? Slow computers are one of the small annoyances in an office that can implicate a much larger issue is hidden. The frustration stems from not being able to get anything done, whether it’s because the computer isn’t responding to your commands or it’s so slow that you can’t accomplish anything notewor...
- Do You Know How to Determine Your Computing Needs? In most businesses today, the computer is an essential tool. Taking this into consideration, you need to make sure that your staff is equipped with the right tools for their given job… but which tool is the right tool? Here, we’ll review the determinations that will help you make the best choice of ...