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Tip of the Week: Keep Your Gmail Messages Private

Tip of the Week: Keep Your Gmail Messages Private

Gmail has proven to be as secure as most other email platforms, but email is email and there are times when you send an email that isn’t opened promptly and you’d rather not have the information in that message get sent around or archived where you can’t control it. Now Gmail has added a feature that allows users to send messages that will delete themselves in a predetermined time frame, and work to keep the contents of those messages from being shared. Let’s take a look at them today.

Introducing Confidential Mode in Gmail

We’re all familiar with the secret agent that has a mission briefing that will self-destruct when it finishes. Made popular recently by the Mission Impossible franchise of movies, Gmail now gives users the ability to essentially do this. Users that don’t want messages to disintegrate over time can also send a passcode via text message that the recipient must enter to read the contents of the email. Pretty useful stuff.

Using Gmail’s Confidential Mode

Once you have the Compose window up, you will want to click on the little icon of the padlock and clock next to the Send button. This will toggle confidential mode on/off. Clicking on it will bring up a compose window in Confidential mode.

From here you can set the message’s expiration date if you so choose. It ranges from a day to five years, and you can select to provide a passcode for further security. If you do select to have a passcode, you will then be prompted to enter the phone numbers for both your phone and the recipient.

On mobile, Gmail offers additional confidentiality, using a similar process. To compose a confidential email, open the three-dot menu and select Confidential mode, and then select the preferences you’d like for that particular message. 

Obviously, this doesn’t guarantee security, but it will go above and beyond just sending a standard email. 

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Although we provide remote services and support to businesses in over 20 states, onsite services are limited to within reasonable driving distance from our office in NH.  For locations outside of our service area, we will manage a local vendor to provide onsite assistance when needed.

 

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