Blog

Tip of the Week: How to Share Documents in Google Drive

Tip of the Week: How to Share Documents in Google Drive

Collaboration is something that no modern business can do without, which helps to explain why so many current applications feature it so heavily. Let’s focus on Google Drive and its multitude of collaborative capabilities that so many businesses are now making use of.

Document Sharing

This is the foundation of any collaborative process: the capability to share a file and allow others to edit it. Google Drive provides you a few means of doing so:

  • From My Drive, click one of your various documents to highlight it and click on the Share icon in the toolbar at the top-right of the page.
  • Right-clicking the document and selecting Share will provide you with the option to do so.
  • Google Drive’s assorted applications, like Docs, Slides, and Sheets, each feature a prominent Share button at the top of the page.

Each of these options pulls up the same window: The Share with people and groups panel. Let’s examine the options that this panel provides.

The “Share with people and groups” Panel

This panel allows you to select who can access your document, and what they can do with it afterward. As a result, it is simple to share with anyone from a single coworker to an entire department—all you need to do is type in the appropriate name or email address, add a quick message if needed, and determine the access you’re granting:

  • Editor­—Someone with editor-level access privileges can make whatever changes to a document that they see fit, as well as extend permissions to others to share the document in question.
  • Commenter—A commenter has much more limited capabilities, as they are not able to directly change the content of a given document or share it out, but they can leave their feedback and suggestions for an editor to review and approve or deny.
  • Viewer—A viewer can read through a document but can leave no feedback or send it along to others.

You can also adjust these settings even more, taking away or adding capabilities as you need to (or even taking away permissions entirely). In the Share pane, click the field that specifies the user’s access and make the changes you need to. From there, you can set an expiration date to their access to match your needs.

The Share pane also allows you to generate a link that allows your document to be shared that way. Under Get Link, you can select the option that gives anyone with the link the appropriate privileges, whether that be edit access or the ability to comment. This access can be removed whenever you need it to be.

Determining Which Documents Have Been Shared

Finally, Google Drive also simplifies the process of establishing which documents have had their access shared. A small icon will appear next to the filename that looks like two silhouettes, so long as you aren’t working in Grid view.

Hopefully, you now have a better idea of the capabilities that Google Drive offers in terms of collaboration. There are plenty of other ways that your business’ IT can help to facilitate teamwork, too, so give us a call at 603-889-0800 to learn more today.

By accepting you will be accessing a service provided by a third-party external to https://www.whitemtn.com/

Related Posts

Smartphones may have been some of the first Internet-connected mobile devices, but they are still as vulnerable to attack as ever. This is especially true for those who forsake any sort of mobile device security policy. With modern businesses utilizi...
Today’s headlines are dominated by stories of major companies getting hacked, making the average computer user feel uneasy about their security. If you’re solely dependent on a measly password to protect you from hackers, then you’ve got good reason ...
Google’s web browser Chrome has a ton of nifty features that users can take advantage of. One of them is the ability to “lock” browser windows, and to allow only certain guest users access to the Internet through Google Chrome....
If you’re the owner of a small or medium-sized business, mark your calendars for July 14th. This is when Microsoft will stop supporting the 12-year-old server operating system, Windows Server 2003. Any business that is still running this ancient OS n...
As your company expands, you’re beginning to realize that one IT person isn’t enough to handle all of your technical needs. You feel like you need more hands on deck, but your budget won’t allow for it. You decide that your best option is to hire slo...
Even the most innocent Internet user can fall victim to the stray hacking attack, and it’s all thanks to the manner in which malware reverse-engineers software. This process is how a hacker finds vulnerabilities in software. However, a new security c...
As a business owner, your mind is always on your technology and whether or not you should upgrade it. But, how much of your old technology is still lying around the workplace? You might have rooms completely filled with old IT equipment. If this soun...
More businesses are flocking to BYOD (Bring Your Own Device) than ever before, and it’s evident that it can change the way workers access information in both the office and on the go. Yet, how many businesses can accurately estimate the level of secu...
With more businesses moving toward Bring Your Own Device (BYOD) than ever before, the workforce grows more mobile by the day. These workers generally need a network connection in order to access important data and applications that are crucial to the...
Modern office workers spend lots of time entering data and crunching numbers with Microsoft Excel. Therefore, it’s essential that Excel users know how to best navigate a spreadsheet. One of the best ways to make Excel easier to use is by freezing its...
Network security entails a ton of different procedures, and it can be easy to lose track of what you’ve already implemented, and what still needs to be done. Instead of worrying about keeping your business’s confidential data safe, know with certaint...
Smartphones are filled with all sorts of nifty apps. In fact, some of the most useful applications come pre installed on the device. However, not all apps are worth your time. These unwanted applications are called “bloatware,” and can impede the dev...

Onsite Service Coverage Area

Although we provide remote services and support to businesses in over 20 states, onsite services are limited to within reasonable driving distance from our office in NH.  For locations outside of our service area, we will manage a local vendor to provide onsite assistance when needed.

 

Onsite Computer Support Services are available to businesses within 100 miles of Nashua New Hampshire. We have excellent onsite coverage from Concord NH, south through Manchester NH, and then down into Boston. From Northern and Central Mass, we cover from Worcester, east to the North Shore, including the Salem and Portsmouth NH area.

 

White Mountain IT Services
33 Main Street, Suite 302
Nashua, New Hampshire 03064

 

603-889-0800

map nashua4 1

 

Open Positions