Blog

For Records and Information Management Month, Consider Your Own Data Practices

For Records and Information Management Month, Consider Your Own Data Practices

Back in 1995, the Association of Records Managers and Administrators were in the midst of campaigning for the renewal of the Paperwork Reduction Act. As a part of their efforts, they created National Records and Information Management Day. Over the years since, it has expanded into a week, and then into an entire month, for businesses around the world to consider their record-keeping practices.

In light of the holiday, let’s go over some best practices to keep in mind year-round.

Data Management Practices for Business Success

There are various ways that you can optimize the data that your business stores, such as:

Being Smart About Your Storage

You’re going to need someplace to keep your data. Rather than keeping data on individual workstations and devices, we always recommend that you keep it in a shared network location, stored on a centralized server. This allows you to not only maintain greater control over your data, it also enables greater collaborative potential.

Using Multiple Forms of Data Storage

It’s important that you also keep multiple copies of your data, in various formats. We’ve already mentioned keeping your data on a centralized server. Don’t stop there—lean on cloud resources to maintain additional copies. This not only can make remote work and collaboration more attainable, it can also assist with your business continuity by better ensuring you have access to your data should something keep you out of the office…or worse, something has happened to your in-office infrastructure.

We frequently espouse the benefits of something called the 3-2-1 Backup methodology, which is effectively shorthand for proper business continuity data management—you want to maintain (at least) three copies of your data, in (at least) two storage mediums, (at least) one of which being cloud-based.

Establishing Standards

Keeping your data is one thing. Using it is another thing entirely, and one that relies on your ability to find the data that you’re seeking out. This is precisely why it is important that you create and commit to naming conventions that explain what the data in question is so it is easy to locate it later.

To do so, you need to create a format that all files will follow, involving details like dates, project names, and other useful tidbits that will help identify your data and make it easier to organize and seek out when needed.

We Can Help You Keep Track of One of Your Business’ Most Essential Resources

Reach out to White Mountain IT Services today at 603-889-0800 to learn how we can help you manage your data, and the rest of your essential IT.

Related Posts

Some businesses will put pressure on themselves to get some of the most innovative technology tools available. On the surface, this seems like a great idea, but just because a piece of technology exists, doesn’t mean it will help your business right ...
Over the course of a year, a month, or even a single day, your business accumulates and utilizes a lot of data. You need systems in place to make good use of this data, otherwise your business is leaving efficiency on the table. Today we want to go o...
Professional sports has witnessed a significant shift in the way teams and organizations approach their strategies. Gone are the days when gut instinct and intuition were the sole driving forces behind decisions. Nowadays, sports are increasingly rel...
In order for a business to stay competitive, they need to efficiently meet demand. Unfortunately, this is easier said than done and there are potential problems at every level that have to be accounted for one way or another. The best way to go about...
The United States Federal Trade Commission’s mandate is to prevent fraud and promote consumer protection in today's interconnected world, where the digital landscape continues to evolve at a rapid pace. The FTC recognizes the importance of safeguardi...
Scams are everywhere in our highly digitized world, which makes it especially important that everyone is prepared to deal with them—both personally and professionally. The publication Consumer Reports’ cover feature for its August 2023 edition is ded...
In 2004, a service called VirusTotal was launched and swiftly became a popular antivirus and malware scanner to help detect threats in various files and URLs. It became popular enough that it was officially acquired by Google in 2012 and ultimately a...
With collaboration remaining an important component of any successful business, it’s important to foster productivity and innovation through strategic implementation of technology solutions designed for this express purpose. Today, we want to discuss...
One way businesses attempt to save money is through automating certain processes and tasks that have traditionally been time-consuming or monotonous for their workforce. When implemented appropriately, automation can cut costs, streamline operations,...
We talk a lot about phishing. What it is, what it does, and perhaps most critically, what it looks like. However, have you ever expected a phishing email to look like… nothing? As in, a completely blank message? If you answered, “no,” that’s exactly ...
If you are like many businesses, you use a lot of services from other companies to try and get all the business computing you need, without having to buy new servers and pay company IT administrators to look after them. This process is understandable...
Doing more with less is one of the major benefits of using technology for business and there are plenty of different parts of a business that it can help address. This month, we thought we would discuss some ways the SMB can advance their business wi...

Onsite Service Coverage Area

Although we provide remote services and support to businesses in over 20 states, onsite services are limited to within reasonable driving distance from our offices in NH.  We will manage a local vendor for locations outside of our service area to provide onsite assistance when needed.

 

Onsite Computer Support Services are available to businesses within 60 miles of Nashua New Hampshire. We have excellent onsite coverage from Concord NH, south through Manchester NH, and then down into Boston. From Northern and Central Mass, we cover from Worcester, east to the North Shore, including the Salem NH and Portsmouth NH area.

White Mountain IT Services

 


33 Main St, Suite 302
Nashua, NH 03064

 


121 Riverfront Drive
Manchester, NH 03102

 

Client Help Desk      603-889-2210

New Client Inquiries   603-889-0800

Open Positions