Five Suggestions to Reduce Your Runaway Printing Costs

Five Suggestions to Reduce Your Runaway Printing Costs

If your business wants to save money, you might consider cutting down on printing. Although paper documents have always been important, they can take up a lot of space and be a hassle to manage. This month we discuss how you can lower your printing expenses and organize your documents more easily.

Understand All the Costs

Printing isn’t just about buying paper, ink, or toner. You also pay for filing cabinets, storage space, and the time employees spend organizing and maintaining these documents. Plus, printers themselves need regular upkeep.

Upgrade Your Printers

If your printers are old and slow, think about replacing them. For example, switching from an inkjet printer to a laser printer can help because laser printers are faster, use less ink, and are more reliable. This means fewer repairs and long-term savings.

Manage Printing Better

Even if you still need to print, you can cut down on waste. Keep track of how much you print and adjust your printer settings to save paper and ink. Avoid storing too many unnecessary documents by only keeping what you really need.

Use a Printer Management System

Installing software that tracks and limits individual print usage can help prevent overprinting. When employees are aware of how much they print, they often become more careful, and you end up saving money.

Go Digital

If dealing with piles of paper is slowing you down, consider switching to a digital system. Moving your documents online means you can store files in the cloud, which makes them easier to search, share, and manage. Plus, you won’t need as many filing cabinets or as much storage space; not to mention it gives you many options to reduce your retrieval costs that can add up quickly over time.

White Mountain IT Services can help your business adopt these cost-saving printing practices. To learn more about how we can assist you, contact us at (603) 889-0800.

White Mountain IT

Related Posts

Tip of the Week: 4 Ways to Save Money on Your IT Solutions

Are you paying attention to where you spend your IT dollars and whether or not you are making the most of your budget? It’s important to assess your needs before making any major technological purchase, including the goals, challenges, and pain points you are trying to solve. With the right approach, you can increase the value you get out of your IT—particularly with the following strategies. C...

How Outsourced IT Services Defy the Project Management Triangle

There is a concept known as the iron triangle that provides a simple framework for project management by outlining the balance between your costs, your available time, and the desired quality of your outcome. Traditionally, the iron triangle helps illustrate how these factors impact each other. Instead, we wanted to take advantage of the principles of the triangle to explore how beneficial it can...

How the Cloud Helps Your Business Scale Effortlessly

With cloud computing, your business has access to tools that fundamentally change the way work takes place. Several of the biggest reasons to adopt the cloud include flexibility, efficiency, and scalability. How are you planning to use the cloud to add or remove resources to your business initiatives as needed? Today, we want to share how scalability works and how your business can fully leverage ...

Taming SaaS Sprawl, Cloud Fees, and Hardware Costs

Today’s business technology is like operating in the wild west. It’s expansive, fast-moving, and if you aren’t careful, it can gallop away from you before you even realize it’s gone. Between SaaS sprawl, underutilized hardware, and hidden maintenance fees, many companies are overspending by 20-to-30 percent on their entire technology stack. That’s a lot of money. It’s time to saddle up and start ...