Can Your Organization Benefit from Digital Document Management?

In business, paper tends to pile up, gets lost, and sometimes mysteriously multiplies overnight like gremlins exposed to water. If your business is drowning in paper or struggling to find important files, it might be time to consider digital document management. But when exactly does it make sense to invest in this technology? Let’s break it down.

Your Filing System is a Dumpster Fire

If finding a document in your office feels like an archaeological dig, you’ve got a problem. Wasting hours searching for contracts, invoices, or client records not only kills productivity but also leads to frustration. A digital document management system (DMS) lets you search for files in seconds, no more digging through endless folders.

You’re Running Out of Space

Paper takes up room. Filing cabinets, storage boxes, and piles of documents on every available surface aren’t exactly a good look. A DMS stores everything digitally, freeing up valuable office space from that wall of filing cabinets and unsightly paper strewn about.

Remote Work is Part of Your Business Model

If your team works remotely or in multiple locations, relying on paper documents is a logistical nightmare. With a digital system, employees can access files securely from anywhere, collaborate in real time, and never have to worry about leaving an important document on their desk.

Compliance and Security are Keeping You Up at Night

Some industries require strict document retention policies and security measures. Keeping paper documents secure from theft, damage, or loss is difficult. A good DMS offers encryption, access controls, and automatic backups, making compliance a whole lot easier and reducing the risk of sensitive information falling into the wrong hands.

You’re Spending Too Much on Printing and Storage

Printers, ink, paper, and offsite storage all add up. If you’re spending a chunk of your budget on these costs, going digital can save serious money over time. Plus, it’s a win for the environment. The fact is, the less paper you use, the less waste you create.

Your Workflow is Stuck in the Past

Still manually passing documents from desk to desk for approvals? A digital system automates workflows, tracks changes, and speeds up processes. No more waiting days for someone to sign a document when it could be done electronically in minutes.

If your business is dealing with any of the above issues, it might be time to ditch the paper chaos and invest in digital document management. It saves time, money, and headache; all while making your business more efficient and secure. Plus, you’ll never have to dig through a messy filing cabinet again.

If you are a candidate for digital document management and want to talk to one of our experts about it, give us a call today at (603) 889-0800.

March 5, 2025 White Mountain IT

It Pays to Invest in Security Awareness Training… Here’s What to Include

Security awareness training is a critical process for modern businesses to undergo to have any chance of success. Unfortunately, as much as security software or policy can help, it can only do so much. You also need your team members to be on board, knowledgeable about what they need to do, and motivated to do it. In light of this, let’s talk about security awareness training and what it ne...

The Importance of Passwords Cannot Be Ignored

Passwords protect nearly all of your accounts; or at least you hope that they do. Unfortunately, making a super-secure password that’s easy to remember can be harder than people expect. Oftentimes, it feels like you are constantly solving a puzzle. So then, how do you create passwords that keep hackers out without driving yourself crazy? In this month’s newsletter, we discuss this very problem. ...

You Can Embrace Remote Operations Without Sacrificing Cybersecurity… It Just Needs to Be Done Right

Remote work has proven incredibly useful over the past few years despite many employers having various concerns about its implementation. While these concerns vary, one prevalent one is how remote operations impact cybersecurity. If you’re utilizing remote operations to any degree and aren’t concerned about cybersecurity, you must adjust this mindset and correct your approach. How Does Remote ...

With a Massive Botnet Recently Disrupted, Let’s Review What a Botnet Is

It was very recently revealed that a global law enforcement effort took down a massive botnet that was in action for almost a decade. In light of this, we wanted to review what a botnet is and how it works, drawing from these events for some context. Let’s begin by summarizing the situation. A Botnet, Potentially the Biggest Ever, Was Disrupted It has been alleged by the Justice Department th...

Can Your Organization Benefit from Digital Document Management?

Related Posts

It Pays to Invest in Security Awareness Training… Here’s What to Include

The Importance of Passwords Cannot Be Ignored

You Can Embrace Remote Operations Without Sacrificing Cybersecurity… It Just Needs to Be Done Right

With a Massive Botnet Recently Disrupted, Let’s Review What a Botnet Is

Sound Familiar?

Give White Mountain IT a Call Today

Nationwide Remote IT Services,

Without a Long Term Contract.

We've Got You Covered!

Manchester N.H. Office:

Nashua N.H. Office: