Blog

You Probably Aren’t Getting the Most Out of Office 365

You Probably Aren’t Getting the Most Out of Office 365

You’d be hard pressed to find anyone who works on a computer who hasn’t used at least one of the applications in Microsoft Office. Office has been a staple for professionals, students, and home users for decades. Over the last few years, Microsoft has reinvented how businesses can collaboratively use Office to improve productivity, security, and adhere to compliances.

What is Office 365?

Microsoft Office has been a line of Microsoft applications that have been around for almost 30 years. The most common are Word, Excel, and PowerPoint, but Office has always been bundled with plenty of other applications with various tiers and license options for home users, students/educators, businesses, and enterprises. Every few years, your version of Office would become out of date, and you would need to purchase new licenses of the newer version. A single license could cost hundreds of dollars, so upgrading licenses for your whole staff could feel like a very big hit.

Office 365, which was first made available in 2011, has a subscription-based offering, and updates are applied when new versions are available. You no longer have the perpetual license, but you also don’t have to worry about Office becoming outdated, incompatible, or insecure software. On top of that, Office 365 adds massively valuable online services which we feel are underutilized by many New Hampshire businesses.

OneDrive for Business

OneDrive is Microsoft’s cloud-storage and collaboration platform. Every user gets 1 TB of online storage. Files and folders can sync between OneDrive and the user’s desktop, so files can be accessed offline as well, but having access to documents from anywhere on any device is a huge advantage, especially in today’s mobile ecosystem.

One feature that is especially nice is Files on Demand which allows the user to see their files and documents from within Windows in the same way they’d view files on their desktop or on network folders. This makes it much easier for users who sometimes struggle to acclimate to new systems.

OneDrive also empowers your users to share documents and larger files with just a few clicks. Want to share a presentation? Right-click the file and select Share, and you can send a document to a contact or create a link to allow others to view/edit the file.

OneDrive can also be accessed from mobile devices like smartphones and tablets. Speaking of mobile access…

Online and Mobile Versions of Word, Excel, and PowerPoint

If you have staff that sometimes need to work from home, coffee shops, airport lounges, hotels, client sites, or conferences, they can access files AND the applications that open them from virtually any device. Office 365 includes mobile applications, which are available on Google Play and Apple’s App Store. The apps are free to download, and users simply log in with their Office 365 account to use them and get access to their files.

If you aren’t comfortable with editing documents on your smartphones, you can also log in to OneDrive in any web browser and edit Word documents, Excel spreadsheets, and PowerPoint presentations.

Skype and Microsoft Teams

Skype has long been the de facto standard in online meetings. It allows you to hold HD video conferences with team members, partners, and customers. Microsoft Teams is Microsoft’s modern instant messaging tool, allowing organizations to set up groups for collaboration and communication.

SharePoint Online

SharePoint has long been Microsoft’s enterprise-driven collaboration tool. It hosts a huge suite of tools and features to allow file sharing, communication, and team management. Where OneDrive is more of a user-centric system, SharePoint is controlled from the top down, and administrators can restrict what gets shared.

Exchange Online

Microsoft’s Exchange has long been a leader in business-class email. Years ago, Exchange required having a server running onsite at your office to manage and dish out email. This has always been a big expense for businesses, both with the upfront cost of the server, the management and maintenance, the licenses for Exchange, and having to upgrade and replace hardware every few years.

With Exchange Online, all of that is bundled under the Office 365 license. Users can access email from Outlook on the desktop, their web browser, or the Outlook app on smartphones. Shared mailboxes and other advanced features can be deployed, and Microsoft includes basic malware and spam filtering.

Want to Learn More?

These are just a few of the key features found in Office 365. If your business is still using older solutions to manage email and documents, it is definitely worth looking into Office 365 to save money and add collaborative features for your staff.

Want to get started, and discuss migrating over to Office 365? Give us a call at 603-889-0800.

Related Posts

Business efficiency can be greatly helped by putting a concrete process in place, which is why it feels so natural to develop one in the workplace. Of course, these processes should also come into play when working from home. Let’s review what makes ...
There are many reasons that your team may want (or need) to work from home, and there are many reasons to allow them to do so. A 2019 survey by OwlLabs indicated that 71 percent of remote workers are happy with their job (as compared to 55 perce...
It’s not uncommon where a situation arises and you will find yourself working from home. To make this work, it is important that you keep a few additional issues in mind so that you can make the most of it. We have put together a few simple best prac...
Windows 10 has been out for almost five years. Now I ask you, have you ever used the Windows 10 Action Center? If the answer is yes, good for you. If the answer is no, it is time to talk about the almost hidden part of Windows 10, and tell you how yo...
Thanks to the coronavirus, many office workers are working from home to avoid the spread of the virus. For many, this can feel like a nice change of scenery, while others might have a tinge of additional anxiety from it. Regardless of where you stand...
Microsoft Windows has been a staple of personal computing for almost 35 years. When Microsoft retires their Windows 7 OS in a couple of weeks, they will be left with only two PC OSs functional: Windows 8.1 and Windows 10. Today, we will take a look a...
Any project that your business undertakes will have its success defined by the particular goals you have set for it. This means that each project will be different, its own concerns and considerations coming into play. However, when it comes to manag...
To keep your business’ network free from threats, and to keep your software working effectively, patching the software it uses is extremely important. The reason is that the threat landscape is always evolving. Recently, Microsoft announced that they...
Microsoft is best known for its operating system and productivity software, but these days one part of its company is growing faster than any other: its Azure cloud platform. Let’s take a look at the Azure cloud, some features that businesses use it ...
Active Directory is a feature of most Windows Server operating systems. In other words, if your organization has a Windows server, you most likely have Active Directory. Active Directory essentially dishes out access permissions to your users as they...
Microsoft is effectively ditching OneNote 2016 in favor of the OneNote application bundled with Windows 10. The note-taking app will still be supported until October 2020, with extended support offered after that, but Microsoft will no longer be addi...
OneNote, Microsoft’s note-taking application, will soon be reaching its end of life, along with the rest of the Office 2016 suite. Thankfully, most PC users already have the heir to OneNote 2016’s throne installed on their devices, so its end of life...

Onsite Service Coverage Area

Although we provide remote services and support to businesses in over 20 states, onsite services are limited to within reasonable driving distance from our office in NH.  For locations outside of our service area, we will manage a local vendor to provide onsite assistance when needed.

 

Onsite Computer Support Services are available to businesses within 100 miles of Nashua New Hampshire. We have excellent onsite coverage from Concord NH, south through Manchester NH, and then down into Boston. From Northern and Central Mass, we cover from Worcester, east to the North Shore, including the Salem and Portsmouth NH area.

 

White Mountain IT Services
33 Main Street, Suite 302
Nashua, New Hampshire 03064

 

603-889-0800

map nashua4 1

 

Open Positions